If you’re like most software users today, chances are good that you’re not using your application – or any application – to its full potential. In fact, recent research shows that only seven percent of an enterprise application’s features are “always used,” which shows that we’re all missing out on additional functionality.
I’m guilty, too. For example, I manually created tables of contents in Microsoft Word for years, even though I knew there was a specific tool to help. I finally committed to learning this feature – which took less time than I thought – and now benefit from a much better way to create tables of contents. I wish I learned it long ago.
This example points to one possible reason for this scenario: busy employees. We all have a lot of priorities and deadlines in the workplace, and as a result, continue to use the same handful of software features over and over again, even as updates and new enhancements become available. The collective mindset seems to be, “I know there’s a better way to do this, but I don’t have the time to learn it today. But I will definitely look into it next time.” Generally speaking, this doesn’t happen, or at least as often as it should.
One other reason is time. This can be a valid concern, but in the example above, learning new features or processes only takes a few minutes or less, and once mastered, can pay long-term dividends related to improving productivity and saving time.
4 ways to improve your use of PDF
To help, we offer this blog as the latest article related to PDF tips, tricks and best practices and now offers four ways you can learn more – and do more – with PDF applications and processes.
Tip #1: Document assembly
There are so many ways to create better PDF documents instead of retyping, scanning or other clunky methods. Powerful PDF software, such as Nuance Power PDF™ provides document assembly functionality that can drastically simplify the way you create PDFs.
Yet many PDF tools offer powerful features and functions, such as drag-and-drop functionality, to combine pages into one PDF or Document Assembly features to make it easy to insert and re-arrange PDF pages – all while maintaining formatting, page numbers and tables of content.
Tip #2: Accessibility and collaboration features
Now there’s a better way to make PDFs much more accessible – and ensure critical information is available to everyone who needs it in the organization. For example, PDF tools now enables users to create documents quickly and easily, convert existing documents into accessible documents and support the PDF/UA (universal accessibility) standard.
With features and functions such as an intuitive user interface, simple tagging of PDF elements, simple tagging of PDF elements, standards compliance and more, effective PDF tools can help companies comply with regulatory compliance, attract new customers and improve existing processes. You can learn more by downloading our whitepaper on PDF accessibility now.
Tip #3: Text-editing and collaboration features
Take advantage of text-editing features that are perfect for quick touch-ups or even larger revisions, such as text-highlighting tools, callouts, annotations and stamps. For example, Power PDF uses a Microsoft Office-like ribbon for the most common tools, such as text editing, to help them get up and running in minutes.
Additionally PDF tools should offer features to help with collaboration. This can include functionality such as “migrate comments,” which helps a single user consolidate comments from multiple copies of a document, or “print with comments” so all comments can be printed with the main content to facilitate better reviews without missing critical input or feedback.
As users begin to take advantage of improved text-editing and collaboration features, the entire organization benefits from increased efficiency and productivity, and is better able to achieve larger business results. To learn more, please download our whitepaper, “Collaborate Efficiently with PDF Documents” now.
Tip #4: Join us for our new webinar
Back by popular demand, we are holding a new Nuance webinar, “Advanced PDF Tips, Tricks and Superpowers 3.” This event will give you a detailed look at powerful PDF features and advanced functionality, all of which will help you save time and increase personal productivity.
This is the third webinar in this series but if you’d like to access the full range of content, you can still watch “Advanced PDF Tips, Tricks and Superpowers” and “Advanced PDF Tips, Tricks and Superpowers 2” as on-demand webinars.
So if you’ve been putting off the decision to learn new PDF features and tools, don’t delay any longer. Make sure you’re using the right PDF tools – to their full potential – to save time, improve productivity and contribute to your organization’s overall success.