A closer look at the benefits of unattended optical character recognition (OCR) solutions

If your organization needs a better way to scan, convert and store high volumes of paper documents, learn how powerful OCR technology helps improve the process. And when you do, you’ll ensure that all files are searchable, editable and in a consistent format. All to save time and improve business processes.
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Imagine having responsibility for the storage of tens of thousands of documents in a wide variety of formats — Word, Excel, TIF, PDF and many more. Additionally, these documents are embedded with images, tables and graphics and could be published in multiple languages, which further adds to their complexity. Now imagine your responsibility isn’t just to store these documents, but to ensure they are easily accessible, searchable and editable for all of your organization’s employees, wherever they are located.

This scenario is not fictional; it’s real life for administrators working in financial services, insurance, healthcare and other industries that are driven by business-critical documents that must be protected, completely secured and compliant with even the most stringent requirements.

Converting and centralizing a handful of documents to a consistent format is one thing, but in many organizations like these, there are no less than tens of thousands of documents being served across the network at the same time, all of them requiring intensive security protection, precision accuracy and the right support to make sure they find their way into the correct workflows and repositories.

 

OCR technology to the rescue

Now, an extremely effective solution for all of these challenges and goals is optical character recognition (OCR) technology. Specifically, powerful server-based OCR solutions that are designed for high-volume processing across large enterprise organizations that can automate scanning and document-conversion processes on a 24/7 schedule. Moreover, these solutions work virtually unattended, a benefit that frees administrators and employees from time-consuming scanning and conversion tasks and enables them to focus on other valuable work.

The benefits of server-based OCR solutions are significant:

Streamlined processes and improved productivity. In organizations where employees are responsible for converting printed documents to searchable formats such as PDF to create records, OCR can make that capability available to them around the clock. It is even available in remote branches or to work-from-home employees over an intranet connection. And because OCR technology operates unattended it ensures employees remain productive as documents are converted automatically.

Business accuracy. OCR technology is adept and handling a wide range of file types, ensuring accurate conversion of information that is critical to your business’ long-term success. Furthermore, OCR technology uses advanced layout retention technology and conversion to editable formats to accommodate and faithfully reproduce complexity within those documents, such as images, tables, graphics, and different languages for organizations operating globally.

Secure processing. Administrators need to have confidence in the ability to maintain full control over the security and privacy standards that drive their business’ operations. OCR technology offers the flexibility to improve processing speed and workflows without sacrificing security requirements or challenging network privacy. Additionally, OCR helps organizations make their documents more contextually aware, which can be used to improve security and prevent the loss of confidential information.

 

The OCR advantage

Nuance offers unattended, highly scalable 24/7 OCR technology that delivers on these benefits and more. Our OmniPage Server for developers simplifies the implementation of OCR technology, making it easy to install and affordable to large organizations with remote locations and employees. It is intuitive to employees who need to automate the process of converting documents and directing them where to go; no training required. The result is a robust and reliable document management system enriched with metadata to support indexing of searchable PDFs or conversion to editable formats like Microsoft Word and Excel as required.

Interested in learning more about OmniPage Server? Visit our product page or request your free 30-day trial now.

 

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Jeff Segarra

About Jeff Segarra

Jeff Segarra is the Senior Director of Product Marketing for the Nuance Document Imaging Division. He is responsible for the global team that delivers industry product positioning, messaging and content to help our customers around the world identify how Nuance solutions can meet their needs. He enjoys speaking and writing about business process improvement, The Internet of Things, document security, document conversion technologies and personal productivity. He has an MBA from Iona College, Hagan School of Business and has been working with software technology for 20 years. Jeff is an original New Yorker and, therefore, a staunch Yankees fan – in the heart of Red Sox nation.